How to Get the Most Out of a Board Meeting

A board meeting is an important component of the decision making process for a business. The purpose is to ensure that the management of an organisation is done in a transparent and efficient way. This includes implementing best practices for productivity and strategic decision making.

At a board meeting one of the primary things you should do is set up the board structure. This includes committees as well as the governance policy. This creates the foundation for future meetings, and allows the board to make the right decisions early on.

A review of performance metrics such as sales, marketing traffic and market share is an important aspect to be included in the board meeting to determine whether goals have been achieved. Board members are also able to brainstorm ideas to overcome roadblocks.

Being distracted by discussions on new topics can take up the time of the meeting and cause distraction from key agenda items. This can be avoided by adding an “parking lot” on the last item on the agenda of the board where unrelated topics can be pushed aside to be discussed at a later time.

To avoid boring board meetings, some organizations start the meeting by sharing a story of success. This is an excellent method to refocus on the attendees and boost the participation of those present. You can also begin the meeting by asking a brief question or acknowledging the accomplishments of a colleague prior to the main discussion. Also, using the right video conference management software can keep the meetings on track, and energized. With the right software, a moderator can mute remote cameras and microphones, cut participants off of the conference, assign speakers, etc.

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