Online Board Meetings Benefits
Online Board Meetings Benefits
Teleconferences have become more frequent as companies adapt to working from home following the pandemic. While the convenience of virtual meetings is a clear benefit, there are a few challenges to consider before making the change.
Reduced engagement: Going remote might be a little daunting for some attendees who aren’t used to communicating via the internet, leading to a lower participation rate in the meeting. This can hinder the progress of the board and hinder its agenda.
It can be difficult to read facial expressions and body language in a virtual conversation which can cause confusion. Lack of eye contact may cause some directors to feel less comfortable and less attentive. This is not good for the boardroom.
The board portal can aid in solving these problems. A board management tool that has a secure video conferencing feature, for example makes it simple to record and archive important documents. Directors can access the documents and minutes anytime, on any device, including before the next meeting.
It’s also a good idea to make sure the meeting space is clean and free of distractions. For instance the meeting should not take place during meal times and everyone should turn off their phones when they are not speaking to minimize background noise. The chair should be able to monitor all attendees and encourage them to use only their microphones only when they are needed.